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36th Annual Election Law Seminar for Cities, Schools and Other Political Subdivisions

December 18 – 20, 2024 | Renaissance Austin Hotel

Hotel Reservations

Reservations open Tuesday, October 15, 2024 at 9:00 AM.

Renaissance Austin Hotel

The seminar will take place at the Renaissance Austin Hotel located at 9721 Arboretum Blvd in Austin, Texas. The event begins Wednesday, December 18, 2024 and concludes Friday, December 20, 2024.

• Reservations: Guests are encouraged to use the Reservation Link or the Reservation Phone Line to make reservations. Calling the hotel directly is not recommended. The hotel is not able to make reservations directly. You will be transferred to the reservation center, which will slow down the reservation process. The link is the quickest way to book a room. 

• Room Rate: The hotel will only honor the group rate for rooms reserved within the event block. The hotel cannot change rates or cancel non-refundable reservations.

• Room Reservations are NOT Transferrable: The hotel cannot transfer room reservations into the event block. Any room reserved before 9:00 am, October 15, 2024 or after the block is full, will not transfer into the event block.

• Payment by Check: If paying by check, the check must be presented during check-in.

• Payment by Credit Card: A physical credit card must be presented upon check-in, and the card holder must be present (unless a credit card authorization form has been received).

• Credit Card Authorization Form: Should the card holder not be present and registered to the room, a credit card authorization form must be completed prior to arrival. Doing so will allow the hotel to use a third-party card for room charges. To obtain a copy of the form, contact the hotel in advance, once you have made your reservation. Please have your confirmation number handy. Additionally, most state & company issued cards require a PIN, which must be entered on the keypad by the guest during check-in. 

• Incidental Charges: The hotel requires a $50 per night deposit/hold for incidentals.

• Tax Exempt: If you are exempt from state occupancy tax, please provide your certificate upon check-in.

• Overnight Parking: Conference attendees will receive a discounted rate of $10.00 per night plus tax. Guests are required to register their vehicle with their license plate. This can be done by scanning the QR Code located in the parking lot. When using the QR Code, please use the "OSS" code to receive the discounted rate.  All payments are made directly to PMC who is the parking administrator. Attendees may also choose to register their vehicle at the hotel’s front desk.

• Daytime Parking: There is no charge for daytime parking

Overflow Hotels

Attendees may choose to reserve a room with DoubleTree Northwest Arboretum, Hyatt Place-Arboretum, or Embassy Suites Austin Arboretum. Questions regarding the information provided below should be directed to the hotel.

• DoubleTree Northwest Arboretum: The DoubleTree is located at 8901 Business Park Drive in Austin, Texas, and is located within 2 miles of the host hotel. City and county checks will be accepted onsite for this event. A card is required to guarantee a reservation when using the reservation link and reservation phone line. All sleeping rooms are subject to an early departure charge equal to one night’s room rate, plus applicable fees, taxes and assessments.

• Embassy Suites Austin Arboretum: Embassy Suites is located at 9505 Stonelake Blvd in Austin, Texas, and is within 3 miles of the host hotel. All reservations must be accompanied by a first night room deposit or guaranteed with a major credit card. Cancellations are required 48 hours prior to check-in. If a guest cancels a reservation within the 48 hours, the hotel may charge the credit card one night’s room fee plus any applicable taxes.

• Hyatt Place-Arboretum: The Hyatt Place is located at 3612 Tudor Blvd in Austin, Texas and is within 2.5 miles of the host hotel. Any tax-exempt reservations require a Texas Hotel Tax Exemption form at check-in. Cancellations must be made 24 hours prior to arrival. Any cancellations made within 24 hours of arrival, or no-shows, will be subject to a charge of one-night room and tax.