Procurement Opportunities
SOS Historically Underutilized Business (HUB) Program
SOS actively promotes HUB participation in agency purchases of supplies, materials, services and equipment. We encourage HUB businesses to register with Texas Comptroller of Public Account (CPA). See CPA's Program site for the "how to's" of getting on the Centralized Master Bidders List (CMBL) and becoming HUB certified.
What SOS looks for in a vendor
- Quotes prices correctly, including any shipping/handling charges or specifying that charges are included in the price.
- Signs and returns bids or quotes by scheduled deadlines.
- Provides samples and/or literature with bid response, if necessary.
- Communicates effectively with SOS staff to resolve any problems with orders.
- Delivers on or before delivery deadlines.
- Follows all delivery instructions; records purchase order number on packing slips and cartons.
- Responds promptly to requests, telephone messages, etc.
- Meets or exceeds performance standards as set out in the purchasing document.
- Submits accurate invoices to SOS Financial Management with all necessary information (purchase order number, vendor ID, etc.)
Purchase Orders Issued by the Office of the Secretary of State
A purchase order constitutes a legal contract between the agency and a vendor. Only SOS purchasers are authorized to issue an official SOS purchase order to procure goods and services on behalf of the agency.
Current Authorized Purchase Orders
Delivery
Most deliveries of goods are made to our agency’s mailroom, which is located at:
Office of the Secretary of State
James E. Rudder Building
1019 Brazos St., Room B-13
Austin, TX 78701-2413
Receiving hours are from 8 a.m. – 12 noon and 1 p.m. – 5 p.m., Monday through Friday (except State holidays). All packing slips and cartons must include the SOS purchase order number. The vendor is responsible for making deliveries to the correct address as specified on the purchase order.
Invoicing
Payment will not be made until the products or services ordered have been received, evaluated, tested and accepted. Vendors must submit a completed invoice indicating the appropriate purchase order number to Financial Management at the following address:
Office of the Secretary of State
Attn: Financial Management
P.O. Box 12887
Austin, TX 78711-2887
Typical SOS Purchases
- Computer Equipment, Supplies and Services
- Copiers
- Computer Programming
- Furniture
- Maintenance and Repair Contracts
- Moving Services
- Office Supplies and Equipment
- Printing Services
- Training
SOS Procurement Opportunities
All SOS procurement opportunities over $25,000 can be found by visiting TxSmartBuy ESBD.
All SOS procurement opportunities under $25,000 – contact the SOS Purchasing Section
E-mail: sospurchasing@sos.texas.gov
Phone Number: (512) 463-5600
Fax Number: (512) 475-2819
Physical Address:
Office of the Secretary of State
Purchasing Department
1019 Brazos St., Room 405
Austin, TX 78701
Mailing Address:
Office of the Secretary of State
Purchasing Department
P.O. Box 12887
Austin, TX 78711-2887
